zapapprove

Tool

Approval matrix builder

Fill in your value bands, owners, route order, exception owners and delegation cover, and this page assembles them into a printable approval matrix — the delegation-of-authority table you circulate for sign-off. It runs entirely in your browser. Nothing you enter is sent anywhere, no email address is required, and no result is stored anywhere.

1. Value bands

Set the amount ranges your bills fall into, from your own spend, not round numbers.

2. Cost-centre or team owners

Name who owns each cost centre or team, so a route always has somewhere to land.

3. Order of a multi-step route

Put decisions in the order they must happen for routes with more than one approver.

4. Exception owners

Name who takes a bill that a route matches on supplier, value, team or tracking category — and who takes one that matches nothing.

5. Delegation cover

Set who covers each approver when they are away, so a route never stalls on one person.

What you get

The output is a single approval matrix and delegation-of-authority table: value bands and the approval each needs, cost-centre owners, the order a multi-step route runs in, exception owners including the one who takes bills matching nothing, and delegation cover. Print it, or copy the text, and circulate it for sign-off with whoever approves your approval policy.

Nothing leaves your browser

Everything you type here runs in your browser. Nothing is sent anywhere, no email address is required to use it, and no result is stored anywhere, by us or by this page. Close the tab and it is gone, so keep a copy of anything you want to reuse.

What to do with it

A matrix is only as good as the bands and owners behind it. The approval matrix and thresholds guide covers how to choose value bands from your real spend instead of round numbers, when to require a second approver above a band, and how supplier, team and tracking-category conditions interact with amount. If you are starting from scratch, the bill approval process guide walks through the seven stages a matrix like this one fits into.

When a ZapApprove trial starts, the first conversation is about configuring one real route: who decides, in what order, and what happens on exceptions. A matrix built here gives you a concrete answer to bring to that conversation, rather than starting from a blank page.

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